Administrative tasks are essential to operational efficiency, yet they often consume valuable time. On average, business leaders spend around 16 hours each week managing these duties. By outsourcing administrative responsibilities, you can focus on core business activities, strategic initiatives, innovative projects, or much-needed personal time.
At Cloudstaff, we provide highly skilled professionals as part of our outsourced administrative services to alleviate the burden of admin tasks and save businesses time. Focus on high-impact activities while we handle the rest, enhancing your productivity and overall business performance.
Administrative outsourcing services
Let Cloudstaff be your strategic ally. We connect you with high-performing professionals dedicated to your success—whether you’re expanding your accounting firm or strengthening your in-house finance team. Here are some of the roles we commonly fill:
- Calendar and schedule management
- Customer communication and newsletter distribution
- Staff follow-up and compliance tracking
- Document management and e-signatures
- Online chat support
- Transcription and meeting minutes
- Proposal, report, and correspondence creation
- Event management and travel coordination
- Implementation and maintenance of administrative processe
- Accounts follow-up
- Paraplanning support
- CRM updates and management
- Data entry, research, and analysis
Key administrative roles
Cloudstaff is committed to pairing you with outsourced exceptional talent dedicated to your success. Here are some of our most sought-after roles:
- Real Estate Virtual Assistants: Our outsourced team of real estate virtual assistants delivers a comprehensive service by handling business tasks like schedule management, document administration, customer communications, data entry, inspection coordination, and email inquiries. This outsourcing process allows agents and brokers to focus on core activities while we manage time-consuming administrative functions.
- Executive Assistants: Our outsourced executive admin services provide tailored solutions for busy executives by focusing on project tracking, meeting minute preparation, calendar and inbox management, travel logistics, and general executive support. By outsourcing these admin tasks, businesses free up in-house staff and allow leaders to save time and improve efficiency in reaching future goals.
- Sales and Marketing Virtual Assistants: These admin outsourcing services focus on specific business needs by managing calendar and event logistics, document and vendor coordination, CRM maintenance, lead distribution, social media management, website updates, and other sales and marketing operations. By working with a skilled outsourcing partner like Cloudstaff, companies reduce costs for handling business needs in sales and marketing.
- Accounting Virtual Assistants for CFOs and CPAs: Expertly handling your tax obligations to minimize liabilities and ensure timely filing. Our outsourced accountants stay updated on the latest tax laws to benefit small businesses and medium-sized businesses alike.
Transform your business with Cloudstaff
Reclaim those 16 hours of weekly administrative work and supercharge your operations with Cloudstaff’s outsourcing support. Here’s how we can benefit your organization:
Advanced productivity technology
We leverage technology to streamline outsourcing administration and boost remote productivity. Our data security measures—including confidentiality agreements, industrial-grade endpoint protection, and ISO certification—ensure that sensitive information is protected.
Cost-effective solutions
Achieve cost savings by utilizing skilled outsourced talent. Local in-house staff may come at a higher cost, whereas outsourcing with Cloudstaff can reduce costs and maximize your budget. Use our Team Builder to design a team that meets your specific business requirements effectively.
Bridging talent gaps
As an experienced outsourcing provider, we offer access to a pool of over 700,000 candidates, ensuring we can offer tailored solutions for your administrative needs. Our industry-leading staff retention rate ensures that your assistant will be a lasting fit for your team.
Increased profitability
By choosing to outsource administrative services such as event planning, email management, calendar management, and document handling to your Cloudstaff assistant, you can cost-effectively focus on core business activities that drive growth and profitability.
Exceptional client experiences
With Cloudstaff managing human resources, IT support, and more, you can focus on working with your dedicated remote team. Our Client Growth Team is always available for regular meetings to ensure a streamlined experience.
Expertise from day one
Our commitment to specialised expertise starts with Cloudstaff Academy, where all candidates receive training, ensuring they deliver enhanced productivity from their first day.
Proven impact
Discover the right partner to elevate your operations with Cloudstaff. Our success stories reveal the transformative impact of efficient outsourcing admin support.
More Insights
5 Tips for Hiring Administration Roles
Why a back office assistant should be your first hire
Your virtual assistant has never sounded so good!
Frequently Asked Questions
We are always here to help
What administrative tasks can I outsource to my Virtual Assistant?
If it can be done remotely, your Cloudstaff team can handle it! As a top service provider, we cover various tasks like calendar management, email organization, customer communications, database management, event coordination, and generating follow-up actions. Our team will find the right assistant to meet your business needs at a lower cost than traditional staffing.
Can your team handle the software I use?
Absolutely! Our assistants have relevant experience with a variety of popular CRMs, office applications, and website management tools. Simply let us know your requirements, and we’ll provide skilled users trained in the tools you depend on.
If we need additional training for our team, can you assist us?
Certainly! Cloudstaff Academy offers specialized training programs tailored to each client’s needs. For larger teams or unique requirements, we provide custom training solutions to ensure enhanced productivity and alignment with your business goals.
How are you different from other admin outsourcing companies?
As a trusted outsourcing provider, we focus on delivering cost-effective solutions and extensive employee benefits that help us attract and retain top talent. Cloudstaff stands out by providing both specialized expertise and flexible administrative solutions for any business needs.
Will my data be secure?
We understand that outsourcing administrative tasks involves access to sensitive information. Our commitment to data security includes industrial-grade endpoint protection, physical security, and ISO certification. Discover how Cloudstaff’s technology safeguards your business while keeping you productive. Read more about how our technology keeps you productive and secure.
How do I get started?
Initiating the process begins with identifying the right talent. Cloudstaff specializes in global remote staffing, equipped with training programs to help you onboard quickly. Our Client Growth Team will collaborate with you to ensure your success every step of the way.
If you have more questions or need further assistance, please don’t hesitate to reach out!
Build your team with Team Builder
Use our Team Builder to pick the skills you need, calculate the monthly cost for your new remote team, and learn how much you could save compared to hiring locally.
Ready to elevate your productivity?
Schedule a strategy call today to discover how outsourcing can enhance your profitability and efficiency.
